Archive Profile

External References

Select to Enable External References in an Agent profile field. For details, see External Reference Profile. See also, https://infozone.atlassian.net/wiki/spaces/MD95/pages/1195081745/XE-22856+Archive+Profile#Enabling-External-Referencing below.

AAA

Represents one of the base directories from the Base Directory list in the Archive profile. If several base directories exist, the value changes according to the frequency that you select from the Switch Policy list. The system automatically appends a directory delimiter after this value.

BBB

Represents the directory structure that the Directory Template constructs. If the template contains one or several Directory delimiters, this part contains one or several directory levels.
For example, if the template contains Month, Directory delimiter, and Day, the system creates new directories every day, named 03/01, 03/02, and so on, up to 03/31, then 04/01, 04/02, and so on, up to 04/30. In this example, the system stores files in a directory structure that contains all months, and under each month a directory for each day. The system automatically appends a directory delimiter after this part.

CCC

Represents the filename. You define this name for each Archiving agent by using the settings on the Filename Template tab in the Archiving agent configuration dialog.

Switch Policy

Determines how long the Archive services populate each base directory before they switch to the next base directory when you configure several base directories. You can configure daily, weekly, or monthly switch intervals. After the Archive services have populated the last base directory, archiving wraps to the first base directory again.

Base Directory

Defines one or several base directories that the system uses to archive files. For large amounts of archived data, you may need several base directories on different disk partitions.

Directory Template

Defines a list of tokens that, at run time, build subdirectory names that the system appends to one of the base directories. The tokens can be special tokens or user-defined values. You can construct subdirectories at any level by using the special token Directory delimiter. For details about these tokens, see https://infozone.atlassian.net/wiki/spaces/MD95/pages/1195081745/XE-22856+Archive+Profile#Directory-Template below.

Remove Entries (days)

If you enable this option, the system deletes files that are older than the defined retention period. The Archiving agent type that uses the Archive profile controls how the system removes files:

• Local Archiving agent - For workflows that use a Local Archiving agent, the workflow deletes outdated files, not the Workflow Types task. The workflow removes files from the archive directory in the initialize block. The workflow runs this cleanup only if at least three hours have passed since the previous purge.

• Archiving agent - For workflows that use an Archiving agent, the Workflow Types task deletes outdated files. Archive Cleaner removes both file references from the Platform database and the corresponding files from the archive directory. The purge frequency depends on how you configure the Archive Cleaner schedule in the Archive Cleaner workflow group.

For more information about how the system removes outdated files in each case, see Maintaining Archives.

Keep Files

Prevents the system from deleting files.

If you enable both Keep Files and Remove Entries (days), the system removes only the references in the database and keeps the files on disk. This behavior does not apply to the Local Archiving agent.

Special token

Tokens that the system uses as part of the directory name:

• Year - Inserts four digits that represent the year when the system archived the file.

• Month - Inserts two digits that represent the month when the system archived the file.

• Day - Inserts two digits that represent the day of the month when the system archived the file.

• Hour - Inserts two digits that represent the hour, in twenty-four hour format, when the system archived the file.

• Agent directory name - Inserts the MIM value or values from the Agent Directory Name list in the Archiving agent configuration dialog.

• Day index - Inserts a day index between zero and the value in the Remove Entries (days) field. The index increases by one each day until it reaches one less than the Remove Entries (days) value. It then wraps back to zero. You cannot use Day index in the template if Remove Entries (days) is disabled.

• Directory delimiter - Inserts the standard directory delimiter for the operating system that receives the files. This token creates a subdirectory.

Text

If enabled, you enter the token in a text field. If disabled, you select the token from the Special token list.

Base Directory

The Base Directory external reference field accepts a comma‑separated list of directory paths.

Remove Entries (days)

The Remove Entries external reference field accepts numeric numbers ranging from -1 to 365.

Keep Files

Valid values for the Keep Files external reference field and their meanings are as follows:

• A true or yes value is equivalent to selecting the check box.

• A false or no value is equivalent to clearing the check box.