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Item	Description
External References	Select this menu item to Enable External References in an agent profile field. Refer to Enabling External References in an Agent Profile Field in 8.12 11 External Reference Profile for further information.

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Setting Description

Switch Policy

If several base directories are configured, the switch policy determines for how long the Archive services will populate each base directory before starting to populate the next one (daily, weekly, or monthly). After the last base directory has been populated, the archiving wraps to the first directory again.

Base Directory

One or several base directories that can be used for archiving of files. For considerable amounts of data to be archived, several base directories located on different disk partitions might be needed.

Directory Template

List of tokens that, in run-time, builds subdirectory names appended to one of the base directories. The tokens could be either special tokens or user defined values. Subdirectories on any level, can be constructed by using the special token Directory delimiter. See the section below, Directory Template.

Remove Entries (days)

If enabled, files older than the entered value will be deleted from the archive. Depending on the agent using the profile, the removal will occur differently.

Note

title	Note!

The days that user can define will just be between 1 to 365 days only. Any days more than that will not be supported.

For the Local Archiving agent the cleanup of outdated files is mastered by the workflow. It removes the file from its archive directory in the initialize block.

Note

title	Note!

The files are removed recursively. For this reason, it is not recommended to use a base directory that is located within another Archive profile's base directory.

Note

title	Note!

If you use the Local Archiving agent with the Inter Workflow collection agent, you can only enable a cleanup of outdated files by selecting the Deactivate on Idle check box in the Inter Workflow agent configuration dialog.

For the Archiving agent the cleanup of outdated files is performed by the Archive Cleaner taskthe Archive Cleaner task. It removes the references in Image Added, as well as the files itself from its archive directory. Consequently, the data storage is also dependent on the setup of the task scheduling criteria.

Keep Files

Files will not be deleted.

If Keep Files and Remove Entries (days) are combined, only references in the database are removed while the files remain on disk. (not valid for the Local Archiving agent).

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You enable External Referencing of profile fields from the Archive profile in the Edit menu. For detailed instructions, see 8.12 11 External Reference Profile.

When you apply External Referencing to profile fields, the following profile parameters are affected:

Setting Description

Base Directory

The directory paths that you add to this list are included in the properties file that contains the External References.

Info

title	Example - Directory path

Code Block

language	text
theme	Eclipse

myBaseDirectoryKey = /mypath/no1, /mypath/no2

Remove Entries (days)

The value with which you set this entry is included in the properties file and interpreted as follows:

Code Block

language	text
theme	Eclipse

myRemoveEntriesKey = 1 
    #! Remove after 1 day 
myRemoveEntriesKey = 365 
    #! Remove after 365 days 
myRemoveEntriesKey = -1 
    #! Do not remove. 
    #! This value is equal to clearing the 
    #! check-box.

Keep Files In the properties file a checked entry is interpreted as true or yes, and a cleared entry as false or no.

Scroll ignore

scroll-viewport	false
scroll-pdf	true
scroll-office	false
scroll-chm	true
scroll-docbook	true
scroll-eclipsehelp	true
scroll-epub	true
scroll-html	false

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