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The Archive profile is loaded when you start a workflow that depends on it. Changes to the profile become effective when you restart the workflow.

Configuration

To create a new Archive profile configuration, click the New Configuration button in the upper left part of the Desktop window, and then select  Archive Profile from the menu.

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ItemDescription

External References

Select this menu item to Enable External References in an agent profile field. Refer to Enabling External References in an Agent Profile Field in 8.11 12 External Reference Profile for further information.

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SettingDescription

Switch Policy

If several base directories are configured, the switch policy determines for how long the Archive services will populate each base directory before starting to populate the next one (daily, weekly, or monthly). After the last base directory has been populated, the archiving wraps to the first directory again.

Base Directory

One or several base directories that can be used for archiving of files. For considerable amounts of data to be archived, several base directories located on different disk partitions might be needed.

Directory Template

List of tokens that, in run-time, builds subdirectory names appended to one of the base directories. The tokens could be either special tokens or user defined values. Subdirectories on any level, can be constructed by using the special token Directory delimiter. See the section below, Directory Template.

Remove Entries (days)

If enabled, files older than the entered value will be deleted from the archive. Depending on the agent using the profile, the removal will occur differently.
 

Note
titleNote!

The days that user can define will just be between 1 to 365 days only. Any days more than that will not be supported.

  • For the Local Archiving agent the cleanup of outdated files is mastered by the workflow. It removes the file from its archive directory in the initialize block.

    Note
    titleNote!

    The files are removed recursively. For this reason, it is not recommended to use a base directory that is located within another Archive profile's base directory.


    Note
    titleNote!

    If you use the Local Archiving agent with the Inter Workflow collection agent, you can only enable a cleanup of outdated files by selecting the Deactivate on Idle check box in the Inter Workflow agent configuration dialog.

    For the Archiving agent the cleanup of outdated files is performed by the Archive Cleaner task. It removes the references in, as well as the files itself from its archive directory. Consequently, the data storage is also dependent on the setup of the task scheduling criteria.

Keep Files

Files will not be deleted.

If Keep Files and Remove Entries (days) are combined, only references in the database are removed while the files remain on disk. (not valid for the Local Archiving agent).

Directory Template

Add Directory Template dialog

SettingDescription

Special token

Tokens to be used as part of the directory name.

  • Year - Inserts four digits representing the year the file was archived.

  • Month - Inserts two digits representing the month the file was archived.

  • Day - Inserts two digits representing the day of the month the file was archived.

  • Hour - Inserts two digits representing the hour (24) of the day the file was archived.

  • Agent directory name - Inserts the MIM value(s) defined in the Agent Directory Name list in the Archiving agent configuration dialog.

  • Day index - Inserts a day index between zero and the value entered in Remove Entries (days) field. This number is increased by one every day until Remove Entries (days)  - 1 is reached. It then wraps back to zero. Day index may not be used in the template if Remove Entries (days) is disabled.

  • Directory delimiter - Inserts the standard directory delimiter for the operating system it distributes files to. This way, a sub-directory is created.

Text

If enabled, the token is entered from the text field. When disabled, the token is instead selected from the Special token list.

Anchor
EnablingExternalReferencing
EnablingExternalReferencing
Enabling External Referencing

You enable External Referencing of profile fields from the Archive profile in the  Edit menu. For detailed instructions, see 8.11 12 External Reference Profile.

When you apply External Referencing to profile fields, the following profile parameters are affected:

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